Let me take you through the hilarious reality of pre-kickoff meetings for your transformation project, depending on who's running the show.
"Hey team! Brad from Sales here. Super excited to get this show on the road! We've already told the C-suite this will be done by Q3, so no pressure! nervous laugh
Now, I've created this timeline that might look a bit... aggressive? But trust me, we need to hit these dates because, well, my commission structure depends on it. Plus, my boss keeps asking for updates every 4 hours.
I've also gone ahead and promised the client features that may or may not exist yet, but that's a problem for future us! Let's just focus on getting those contracts signed ASAP.
By the way, does anyone know what 'data migration' actually means? No? Great, moving on!
Let's wrap this up because I have another call where I need to promise the impossible to a different client. Questions? None? Perfect!"
"Good morning. IT department here. Let's begin promptly as I've scheduled exactly 42 minutes for this discussion.
Before anyone speaks, let me clarify that whatever solution you think you want is wrong. We've already decided to go with UltraTech 9000 because it integrates with our legacy systems from 1997 that only Gary knows how to maintain.
Now, let me walk you through these 87 slides detailing the technical specifications that nobody asked for... spends 20 minutes explaining server configurations
What's that? User experience? That's really not our department. Users will adapt.
Also, we'll need to push the timeline out by 8 months because we're still recovering from the Great Printer Crisis of last quarter.
Questions? Please direct them to our ticketing system where they'll be addressed in 3-5 business weeks."
"Hello everyone! exaggerated cheerful voice I'm Tiffany from Change Management, and I'm just SO excited to guide you through this transformation journey!
Now, before we discuss anything practical, let's spend the first 45 minutes on this feelings exercise. Can everyone share their deepest fears about this project using only animal metaphors?
I've created 28 separate communication plans, none of which actually explain what's changing or why.
We'll need to have bi-weekly 'pulse checks' and mandatory 'transformation celebration sessions.' Don't worry, there will be trust falls!
Oh, and we've created this change readiness assessment that's 200 questions long. We're expecting a 100% completion rate by tomorrow.
Remember, change is like a butterfly... or maybe a caterpillar? I have a PowerPoint about this somewhere..."
"Let's get started EXACTLY on time because every minute counts against our project metrics!
speaking at 2x speed Here'stheprojectcharterwithsixteenphasesandtwohundredmilestones. Don'tworryI'llsendtheslides.
I've created a RACI matrix so complex it requires its own project to understand. Everyone is Responsible, Accountable, Consulted, AND Informed for every task. Efficiency!
We'll be using my proprietary tracking system which requires you to update your status in three different tools every four hours, including weekends.
quickly flips through 40 slides in 2 minutes
Any questions? No? Great, we're already behind schedule. Let's schedule another meeting to discuss why we're behind schedule. Meeting adjourned!"
"Welcome everyone. As the business lead for this transformation, I'd like to start by reminding us why we're here: to solve actual business problems and create real value.
Let's begin with our key objectives and what success looks like for our users and our business. shows simple slide with clear outcomes
Sales team - we appreciate your enthusiasm, but we need a realistic timeline that delivers value, not just a signed contract.
IT team - we value your expertise, but let's focus on solutions that work for the business, not just what's technically interesting.
Change management - we need practical approaches to help our people adapt, not just activities for the sake of activities.
Project management - we need your skills to keep us on track, but let's ensure we're measuring what matters: adoption and business outcomes, not just project milestones.
Now, let's discuss how we'll work together to make this transformation successful for everyone involved. And yes, we've allocated time for questions and concerns because your input matters."
Remember: A successful transformation starts with the right leadership. When business leads own the pre-kickoff, the focus stays where it should be: on creating real value rather than checking boxes, meeting arbitrary deadlines, or satisfying departmental agendas.
Good luck with your transformation journey – may your pre-kickoff meetings be led by those who understand the true purpose of change!